70 Personalized Email Sign-Offs
The email signature is a way for people to identify you in an online conversation and connect with your personal and professional brand. While it may seem minor, your signature can make or break whether or not your message is responded to, taken seriously, or forgotten. In addition to including your name, job title, and contact information, your signature can also include a custom closing line that conveys your personality or sense of humor, or your enthusiasm for the topic of discussion.
When it comes to email communication, tone is everything. The right email closing lines can make all the difference in encouraging a timely response, keeping your message in the forefront of your recipient’s mind, or even leading to future collaboration or business relationships.
Depending on the context, your choice of how to end an email sign off will be determined by who you are communicating with, how formal or casual the situation is, and the relationship you have with them. A casual, playful sign off can be used in informal situations with close friends or colleagues who have a shared sense of humor, while more formal closing lines are best reserved for emails with supervisors and clients.
How to End an Email: 70 Personalized Email Sign-Offs
Incorporating the right email sign-offs shows that you are thoughtful and respectful of your recipients. It also helps them feel seen and understood, which can encourage a more positive response and increase the likelihood of your emails being answered.
A common closing line is, “Thanks for your time” or, more simply, “I appreciate it.” This can be effective in professional situations where you are seeking a response from the recipient to demonstrate that you value their contribution and want to foster a productive working relationship.
Another effective email sign-off is, “Looking forward to hearing from you.” This reflects your eagerness to hear back from the recipient and is especially appropriate for emails that precede planned meetings or other events. For more casual or familiar interactions, alternatives like “Take care,” “Cheers,” or “Thanks” may be more appropriate. Additionally, including a signature block with your name, job title, and contact information can further enhance professionalism and facilitate follow-up communication. Whatever closing you choose, consistency and sincerity are key. Ending an email with clarity and courtesy ensures that your message is well-received and leaves a positive impression on the recipient.
In contrast, an email ending that sounds overly eager can be off-putting. If you are seeking an immediate response, try a more neutral approach such as, “Best/All the best/Best wishes.” Similarly, using an emotionally charged sign-off like “Love/Hugs/XOXO” can be off-putting to a colleague or client. In fact, a recent study by HuffPost and YouGov found that certain emotive email sign-offs are the most likely to irritate recipients.